Patient Data Form

Patient Data Protection Policy

Under the General Data Protection Regulations 2018 (GDPR) (specifically Article 9(2)(h) we are required to advise patients of the Edinburgh Natural Health Centre and of Jonathan Clogstoun-Willmott about our Data Protection Policy.

All information provided will be treated as confidential and kept safely and will not be given to any other person/organisation without the written consent of the patient concerned.

As part of the Patient Record we are legally required to retain information for the purpose of diagnosis and treatment, recording treatments and communicating with patients. This is to enable the practitioner and clinic to provide professional treatment continuity and, if required by law, to demonstrate what treatments were done.

Upon completion of the initial consultation and/or the Patient Details Questionnaire and Consent form, patient paper records, files and information may be electronically scanned and/or stored on computer file, and/or retained as paper records, for as long as the patient remains a patient of the clinic, and thereafter for a period of not less than 7 years or, in the case of children, until they reach the age of 21.

Information held both manually and electronically in files will be accessible only by staff of the clinic directly involved in the data entry and processing of patient records. No processing is carried out by automated means.

Patients have the right to complain to the Information Commissioner’s Office (ICO) if they think there is a problem with the way we are handling their data.

The practitioner and clinic may connect with patients by all reasonable means (including but not limited to email, telephone, text and post) for the purpose of informing them about clinic news and explaining treatments, planning or confirming appointments and maintaining good communications.

I, the undersigned, (or authorised guardian in the case of a patient under the age of 16) acknowledge that I have read and understand this Data Protection Policy about how this practitioner and clinic maintain and use my data records.

Signature of patient (or guardian for a child under 16):

 ……………………………………………………………………………………………

Print Signatory’s Name: ……………………………………………………………….

Date: ………………………………